Database Coordinator, Research Clinical Trials

Database Coordinator, Research Clinical Trials

BC Cancer

Vancouver, BC

The Database Coordinator reports to the Manager, Clinical Trials Unit and establishes, maintains, and improves data quality processes and tools to manage data for clinical trials and research studies in the Clinical Trials Unit. The role ensures consistent and accurate use of electronic data capture (EDC) systems, such as REDCap or MS Access, by designing electronic Case Report Forms (eCRFs), edit checks, and reports, performing data quality reviews, managing user access rights to the EDC systems, creating training materials, and providing support to research teams.

What you’ll do

• Create and update the specifications for Case Report Forms (CRFs) for clinical trials and research studies using protocol-specific information and standards as per the Principal Investigators and/or Project Managers. Provide recommendations and inputs to CRF development. Clarify data needs and prioritize requests in conjunction with the manager.
• Liaise with Database Management Lead at PCTO about design and implementation of clinical trial and research databases. Perform validation and documentation such as Validation Plan, User Requirements Specifications, Testing Protocol, Traceability Matrix, and Validation Report. Develop data management plans.
• Perform user acceptance testing and validation of the research databases, including updates, to ensure functionality and compliance to defined expectations. Create and run test cases, summarize the test results and report/resolve any issues. Document the testing and validation according to current SOPs,
• Use a variety of data/report query tools, spreadsheet, graphics and word processing software to manage data. Under the direction of the Database Management Lead, implement edit checks and queries/reports using EDC platforms such as REDCap, including testing and documentation.
• Create data management reports. Specify report content and layout. Liaise with the PIs, statisticians, scientists, lab managers, etc. as needed. Report any data issues to Project Managers and Principal Investigators.

What you bring

• Graduation from a Health Information Management Program
• Two (2) year’s recent related experience in clinical trials, research database management, use of data/database querying tools, such as REDCap or MS Access, and documentation, data retrieval, manipulation and presentation of data including experience in technical documentation or an equivalent combination of education, training and experience.

You have knowledge of

• Cancer based coding systems.
• Data management and computer literacy.
• Data query, report and analysis tools.
• Troubleshooting and have organizational skills as well as great attention to detail.

You are able to

• Perform complex data capture, management, retrieval and analysis using relational database automated information systems.
• Operate Windows based software packages including MS Access, MS SQL query software, database applications, statistical analysis software, word processing and spreadsheet software
• Communicate effectively both verbally and in writing.
• Establish and maintain effective working relationships internally and externally through strong interpersonal and collaboration skills.
• Identify problems and develop creative solutions.
• Work under pressure with a diverse group of people, policies and procedures.
• Be self-directed, express initiative yet work well within a team environment.
• Handle multiple concurrent assignments.

You have

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-time (Until September 19, 2025)

Wage: $35.27 to $44.05 per hour

Location: 600 W 10th Ave, Vancouver, BC V5Z 4E6

Applications will be accepted until position is filled.

Hours of Work: Monday to Friday; 0800 - 1600

Requisition # 150881E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

BC Cancer provides comprehensive cancer control for the people of British Columbia.

BC Cancer is part of the Provincial Health Services Authority (PHSA).

(PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of August 31, 2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.