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Job summary

The Diabetes Clinical Research Coordinator will manage longitudinal clinical research activities, including ethics submissions, study coordination, and data management. They will also handle budget tracking, financial transactions, and the processing of biological samples for research purposes.

Job details

Staff - Non Union Job Category Non Union Technicians and Research Assistants Job Profile Non Union Hourly - Research Assistant /Technician 3 Job Title Diabetes Clinical Research Coordinator (DCRC) Department Panagiotopoulos Laboratory | Department of Paediatrics | Faculty of Medicine Compensation Range $29.82 - $35.16 CAD Hourly Posting End Date September 25, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. This position is subject to the satisfactory completion of required background checks Job End Date October 5, 2027 This position will be filled internally. It is posted for informational purposes only. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. ​​​​​​ Job Summary The incumbent Diabetes Clinical Research Coordinator (DCRC) will be responsible for a range of tasks related to longitudinal clinical research in the Panagiotopoulos and Devlin labs whose focus is on childhood diabetes, cardiometabolic complications, and obesity. The DCRC role include ethics applications and ongoing ethics renewals, study coordination (including communication with other centres across Canada/North America, budget tracking and processing financial transactions), subject recruitment and data collection and data entry. The incumbent is required to conduct all research activities in an ethical manner, suited to the proper activities of the University of British Columbia and to the professional organizations governing the activities of the institution and all other investigators. Any procedures undertaken as part of a trial must be accurate and must accurately reflect the work performed. Strict confidentiality of all study matters must be adhered to. The incumbent’s research activities are accountable to the Principal Investigator(s). Organizational Status The incumbent will report to and receive direction from the Principal Investigator Dr. Dina Panagiotopoulos as well as her close collaborator and co-Principal Investigator, Dr. Angela Devlin This position requires working both independently and in cooperation with hospital physicians, residents, nurses, research staff at the BC Children’s Hospital Research Institute (BCCHR), and other staff at Children’s and Women’s Health Centre. The incumbent will collaborate and work with external staff at participating organizations, hospitals and collaborating laboratories located at different sites nationally and internationally. The workspace is located in the Childhood Diabetes Laboratories in BCCHR of Children’s and Women’s Health Centre of BC Campus. Work Performed The position involves clinical research and will include preparation of ethics applications, subject recruitment, data collection and analyses, and data management. Specific duties include: Work closely with study Principal Investigators, on study start-up activities. Assist with the drafting of study specific consents, assents and other required study documents. Responsible for timely ethics submissions of studies utilizing the UBC Researcher Information Services (RISe) database. Responsible for the timely RISe submission of amendments, Requests for Acknowledgement (RFA) and study closures. Working closely with the identified individuals to obtain departmental sign-off for associated protocol activities. Responsible for maintaining REB records and associated documents to ensure that study investigator binders and Central Binder folders are accurately maintained. Provide feedback on proposed study protocol issues at the time of the review. With the assistance of the PI, liaise with the University/Industry Liaison Office (UILO) and BCCH Research Institute Finance Manager on contract related start-up issues Responsible for budget-tracking and processing financial transactions related to managing research expenses and research accounts using Workday. Completion, updating and submission of existing study regulatory documents to sponsors/CROs/Health Canada and other regulatory bodies as required by Good Clinical Practice standards Data collections as required (eg. May include chart review, administering questionnaires, performing other clinical research assessments for which adequate training will be provided). Processing of blood samples in preparation for biobanking. Performing other related tasks and projects as deemed necessary. Consequence of Error/Judgement Consequences of error are high and this is a position with significant responsibility. The activities described above impact the direction of Division of Endocrinology research program objectives. Errors could impact upon the reputation of the program as a whole and jeopardize the options for collaborative participation with industry and other centers. Supervision Received It is expected that the RT3 will demonstrate the ability to work independently once training has been successfully completed. The RT3 will be required to problem solve on a continual basis. The RT3 will provide some supervision to the coop student. Supervision Given The RT3 will receive supervision and direction from both the post-doctoral fellow as well as the Principal Investigator Dr. Dina Panagiotopoulos, and co-Principal Investigator Dr. Angela Devlin. Minimum Qualifications Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience. Willingness to respect diverse perspectives, including perspectives in conflict with one’s own. Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion. Preferred Qualifications A Master’s of Science degree is an asset but not required. Knowledge of ethical principles and research applications. Familiarity with database management programs and UBC RISe and Workday an asset. Attentive to detail, with the ability to work quickly and accurately. High degree of computer literacy including familiarity with Microsoft Word, Excel, Teams. Ability to learn new software programs such as REDCAP. Organizational and interpersonal skills a must. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to exercise initiative and maintain confidentiality. Effective communication, both orally and in writing. Ability to work both independently and within a team environment in the office.

What you’ll do

The Diabetes Clinical Research Coordinator will manage longitudinal clinical research activities, including ethics submissions, study coordination, and data management. They will also handle budget tracking, financial transactions, and the processing of biological samples for research purposes.

Requirements

Candidates must have completed a relevant technical program or university degree with at least three years of related experience. Proficiency in research ethics, database management, and strong organizational and communication skills are required.

Listed skills

• Microsoft Teams · Preferred
• Regulatory Compliance · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Workday · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Clinical research
• Ethics applications
• Study coordination
• Data collection
• Data entry
• Budget tracking
• Regulatory compliance
• Good clinical practice
• Blood sample processing
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• REDCAP
• UBC RISe
• Workday
• Communication
• Coordinating
• Prioritization
• Innovation
• Ethical Standards And Conduct
• Writing
• Finance
• Research
• Interpersonal Communications
• Data Management
• Effective Communication
• Collections
• Computer Literacy
• Data Entry
• Ability To Meet Deadlines
• Confidentiality
• Pediatrics
• Cooperation
• Data Collection
• Employment Equity
• Database Management
• Clinical Research
• Regulatory Documents
• Good Clinical Practices (GCP)
• Diabetes Mellitus
• Endocrinology
• Clinical Research Coordination
• Research Electronic Data Capture (REDCap)

Job areas

• Science & Research
• Healthcare
• Administrative
• Clinical Research Coordinator
• Medical Research Scientist
• Biologists, Botanists, Zoologists and Related Professionals
• Medical Scientists, Except Epidemiologists