Administrative Assistant - Drug Safety Clinic -Temporary Full-Time 2026-18138 (2026-18138)

Job summary

Provide comprehensive administrative support for the Drug Safety Clinic, including patient scheduling, registration, and record maintenance. Handle clinic operations such as OHIP billing, phone inquiries, and coordinating patient flow for a multi-disciplinary team.

Job details

Summary Of Duties Provide administrative support for the Drug Safety Clinic, a fast-paced multi-disciplinary clinic dedicated to evaluating and testing patients for drug allergies and managing adverse drug reactions. Duties Include Schedule patient appointments, maintain patient/clinic records Greet, screen, registers patients in-person and over the phone, and coordinate patient flow during clinic. Performs administrative tasks answer phone, fields’ patient inquiries in a timely manner, prompt respond to emails, word processing, faxing, filing, and ordering supplies. Submits OHIP billings for physicians Assist clinic physicians, pharmacist, nurses as needed Other duties as required for clinic operations Qualifications/Skills Successful completion of Medical Secretary program/diploma at community college level plus a minimum of 2 years related experience or the equivalent combination of education and Experience Recent experience providing administrative support in a health care/hospital setting Working knowledge of PHS/PAS, QuadraMed, Outlook and Microsoft Office an asset Experience with Electronic Medical Record (Accuro) an asset Strong attention to detail, excellent verbal and written communication skills Outstanding interpersonal and customer service skills Demonstrated ability to work well both independently and as part of a multi-disciplinary team Excellent problem-solving and exceptional time management skills Demonstrated understanding of pharmaceutical/medical terminology Strong computer and keyboarding skills Demonstrated satisfactory attendance and punctuality required

What you’ll do

Provide comprehensive administrative support for the Drug Safety Clinic, including patient scheduling, registration, and record maintenance. Handle clinic operations such as OHIP billing, phone inquiries, and coordinating patient flow for a multi-disciplinary team.

Requirements

Requires a Medical Secretary diploma and at least 2 years of related experience, preferably in a healthcare or hospital setting. Proficiency in medical terminology and software like Accuro, QuadraMed, and Microsoft Office is highly desired.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• written communication · Preferred
• Filing · Preferred
• Problem solving · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Patient Scheduling
• Medical Record Maintenance
• Patient Registration
• OHIP Billing
• Medical Terminology
• Accuro
• QuadraMed
• PHS/PAS
• Microsoft Office
• Customer Service
• Time Management
• Problem Solving
• Written Communication
• Verbal Communication
• Word Processing
• Filing

Job areas

• Administrative
• Healthcare
• Customer Service & Support